Running and Scheduling Reports

Requirements for generating and viewing reports

Before you generate a report, make sure that you allow pop-ups in your browser.

Generating a report

Access through:

Reports Menu

Available to:

All Access Rights Levels

To generate and view a report:

1.From the Reports menu, select the report.

NotePencil-smallThe content of any report you generate is restricted to the access you are given to view infrastructure elements. For example, if you have been given access to one datacenter only, you are able to print reports for that datacenter only and not reports for other datacenters.

2.If required and if available, select a reporting period. See Using Date Filters for Reporting and Searching for details on each option in the By Period menu.

3.If required and if available, select a location to identify the part of the virtualized infrastructure to report on by clicking vm-16x16, expanding the tree, and clicking OK.

4.If required and if available, in the Report Generator pane, select an option from the Group By menu.

5.Enter any information you want to record in the Comment field.

6.To generate the report using filters, click Add Advanced Filters and select from the menus that are available.

7.Click Generate.

8.To view the report, select it from the Generated Reports list, and click View.

Managing reports

What You Can Do

Why

How

Schedule a report

Configure a regular schedule to run and email a report.

In the list of reports, select a report and click Schedule. See also Scheduling reports below.

Export a report in PDF format

Make reports more easily accessible.

Click PDF Export on a generated report.

Right-click a report in the reports list, and choose Export PDF.

Enable Attach Report as PDF when scheduling a report task.

Export a report in CSV format

Customize the information included in the report.

NotePencil-small For large reports, especially after historical events have been retrieved, not all information may be included in the report. Exporting the results to CSV will allow you to see all information at a glance.

Click CSV Export on the report itself.

Right-click the report in the reports list, and choose Export CSV.

Enable Attach report as CSV when scheduling a report task.

Create a report template

To generate one or more reports on a regular basis without having to constantly re-enter the parameters for the report, create a report template.

After you have created a report template, you can select it as many times as you want to generate the report, and you can schedule it to run automatically on the day and time of your choosing.

1.Generate a report with the parameters that you want to re-use and select it from the list.

2.Click Save Template.

3.On the Save Template dialog, enter a name for the report template.

4.Click OK.

The name of the template you entered appears in the Template Name column for the report you selected. (If the template name does not appear on the table, right-click the list of reports, click Pick Columns, and add the column name to the list of shown columns.)

Generate a report from a template

Create a report quickly with no change or minimum change to the report template.

1.Go to Tools > Report Templates.

A list of all report templates that have been generated by you or other users appears.

As you select each report template on the list, the configuration of the report is displayed on the right showing you any available details about the filters that will be used to create the report.

All users can use any report template to generate a report.

2.Select the template name.

3.Click Generate.

4.In the Generate Report dialog, enter an optional comment.

5.Click OK.

6.To view the report you generated from the template you selected, select it from the list of reports in the Reports menu.

Rename a report template

Rename the report template as required.

The user that has created a report template can rename it.

Only users with the vCommander role of superuser can rename all report templates.

1.Go to Tools > Report Templates.

2.Select the template, right-click, and choose Rename.

3.Enter a new name.

4.Click OK.

Delete a report

Remove reports from the system that are no longer useful.

The user that has created a report can delete it.

Only users with the vCommander role of superuser can delete all reports.

1.Go to Tools > Generated Reports.

NotePencil-small If your list of generated reports is large, select a specific report in the Reports menu and view its list of generated reports.

2.Select the report from the list, and click Delete.

Delete a report template

Remove report templates from the system that are no longer useful.

The user that has created a report template can delete it.

Only users with the vCommander role of superuser can delete all report templates.

1.Go to Tools > Report Templates.

2.Select a template from the list, and click Delete.

Share a report

Only the creator of a report can view it unless permission is given to others by the creator or by any superuser.

The owner or superuser can also remove permission to view the report.

1.Select a report from a list and click Share.

2.In the Share Report dialog, select one of the following options:

No One: No one other than the owner or a superuser can view the report.

Everyone: All users can view the report.

Specific Users: Select the users in the list to whom you want to give permission to view the report.

3.Click OK.

Generating a report on a schedule

Access through:

Reports > Generated Reports

Available to:

All Access Rights Levels

Superuser can Override Schedules

If you've generated a report and you want to send it on a schedule, use this procedure.

1.Go to Reports > Generated Reports.

2.Select a report and click Schedule.

If a template was not already saved for this report, the Configure Scheduled Task dialog appears.

3.In the Save Report Template page, enter a name for the report template. vCommander will save a report template with this name. You can access the template later under Tools > Report Templates.

4.On the Notification page, do the following:

Select a report template from Report Template.

Complete the email details as required. Separate multiple email addresses with semi-colons.

Enable or disable options as required. You can include a link to the report, embed an HTML version of the report, display the report parameters in the email, or attach a PDF or CSV version of the report to the email.

5.On the Scheduling page, do the following:

To have scheduling take effect immediately, choose Enabled.
You can edit the scheduled task at any time to enable or disable it.

To schedule the frequency and the time for the task, select when you want the task to occur: daily, weekly, monthly, or on weekdays. You can also specify that the task be performed only once (in which case the task will be removed from the Scheduled Tasks list after it has been run).

If you selected a weekly or monthly frequency, select the day of the week or the month from the drop-down menu.

NotePencil-smallIf you select 31 for Day of Month for a monthly frequency, vCommander automatically adjusts the day to reflect the last day of any given month. The same adjustment is made if you select 29 or 30 for February.

6.On the Summary page, review the details and click Finish.

The scheduled task appears in the list of scheduled tasks.